Rahat Ijaz

• Work closely with key stakeholders across the business to provide advice and influence.

• Provide advice and guidance over the phone to Managers, Team Leaders and employees on Contractual Terms and Conditions and Policies and Procedures within HR and Development e.g. Attendance Management or Further Education Policy. notify the employee/managers of this information/the changes in writing (e.g Issue Contractual amendments etc).

• Ensure that all SW employees can use the Workday system, as appropriate, by giving advice, coaching, and training on how to do so and ensuring resolution of any issues these customers may have. This includes ensuring that the correct information is inputted into the Workday system.

• Ensure their workload is planned, scheduled and resources required are available for particular projects e.g. Planning Training courses/Recruitment.

• Work to deadlines to ensure all contractual amendments are processed in time to meet monthly payroll targets.

• Complete pre-employment checks for preferred candidates in a timely manner.

• Responsible for the new starter process, including setting up new starters, CRB checks' credit checks and ensuring all details are accurately recorded, such as qualifications, reference checks etc.

• Responsible for the leaver process including leaving correspondence, leaver emails, calculating outstanding annual leave, completing the leaver form for payroll, exit questionnaires, monitor, and record information contained on exit questionnaires, and any issues on the questionnaire are raised with the relevant manager and Talent Team and updating structure charts.

• Using HR information systems (Workday) to access, input, and compile data

•Supporting the HR manager with various capability investigations, including grievance and disciplinary

• Manage the HR email inboxes, responding to enquiries and referring issues for HR advice, as required

• Enter all employee and payroll related information/amendments (e.g. contractual changes/end of employment) onto the HR Information System (HRIS) in a timely and accurate manner, demonstrating adherence to relevant processes and procedures.

• Prepare and issue accurate employee correspondence (including amendments to contracts) in line with agreed service level agreements.

• Produce offers of employment including contracts and manage pre employment screening (e.g. references, health clearance, DBS, right to work checks) in line with agreed service level agreements

• Arrange for new employees to attend the University Welcome Event and conduct the event on a rota basis.

• Provide advice and guidance to managers, employees and other workers on UKVI requirements regarding right to work checks, carrying out right to work check training when required.

• Issue/apply for Tier 2 and Tier 5 Certificates of Sponsorship as appropriate and ensure that all UKVI requirements are adhered.

• Ensure that all aspects of family leave are administered correctly, producing appropriate correspondence and meeting with employees as appropriate.

• Play an active role in maintaining HR filing systems in line with established retention schedules and GDPR principles.

• Work with managers to plan recruitment campaigns, advise on selection methods and advertising.

• Upload adverts to the University job site and external sites, liaising with the University's advertising agency as appropriate.

• Provide advice and guidance on redeployment and ensure all vacancies are advertised in line with the Redeployment Policy

• Ensure that all recruitment campaigns are administered in line with the UKVI requirements where appropriate (e.g. resident labour market test).

• Ensure that University agency worker procedures are adhered too and liaise with recruitment agencies as appropriate, ensuring all agency workers on placement at the University are recorded and receive access to internal vacancies.

• Adherence to all Company Policies and Procedures. Also centralising with the rest of the business and ensuring is legally compliant.

• Checking and Processing of security paperwork with the security provider, Monitoring security trackers and the cycle time.

• Liaising with various sites to ensure that candidates are security check cleared.

• Using the on-line application system as the progress tool, ensuring the data is valid and have responsibility for the candidates allocated to the relevant business units.

• Ensuring the application decisions are communicated to candidates with constructive feedback and within timescales delivery of first-class care to ensure smooth transition into the organisation.

• Allocating mentors for new candidates

• Supporting hiring managers with assessment centres, sifting applications, drafting offer letters, medical check, on boarding process.

• Delivery of high-quality assessment events through professional facilitation and positive representation of the client as an employer of choice.

• Liaising with booking company to book and manage the hotel bookings.

• Responsible for the management and payment of all candidate expenses.

• Overall involvement in the graduate and apprentice recruitment to ensure that the collective targets are delivered successfully.

• Ad-hoc related projects work as and when required.

• Answer and manage Enate system queries with first contact resolution or assign to appropriate team member.

• Ensure rapid decisions are made as to whether candidates who have passed the initial screening process are invited to Interview.

• Video Interviewing and screening.

• Attending Campus Events

• Responsible amending and updating contracts when applicable.

• Regularly monitoring and analysing absence and assist line managers with such issues.

• Managing the team in disciplinary and grievance hearings and providing advice to line managers and employees.

• Created training programs to develop new and existing employees.